Lobbying Guidance and FAQ

Lobbying means influencing or attempting to influence legislative action or non-action through oral or written communication or an attempt to obtain the goodwill of a member or employee of the Legislature, Congress or covered Executive branch official.

Generally speaking, a lobbyist is someone who is getting paid to lobby or a person who is primarily employed for government affairs. Florida law generally requires all lobbyists to register. Federal law requires anyone who spends more than 20 percent of their time engaged in lobbying related activities to register

Covered officials include all members of Congress and their staffs, as well as committee staffs; executive branch confirmed positions and Schedule C employees.  Federal agency grant administrators and program officers are not covered. If there is someone not in this list, please contact the UF Washington Office at UF-FederalRelations@ufl.edu for guidance.

It depends. An employee who simply provides information to a legislator (and does not advocate for or against a position or funding) or is asked to testify before a committee as an expert generally does not need to register as a lobbyist. There may be circumstances where that communication could trigger a required disclosure filing.  Notify the Office of Government and Community Relations if you are contacted by a legislator or staff.

Generally, lobbying contacts you make on behalf of a professional association or in connection with your personal interests or your scholarly pursuits would not be lobbying activities on behalf of the University of Florida. In fact, you should make it clear that you are there on behalf of your association or yourself, and not for the University. You still may have required disclosure filings, and the university’s Outside Activities policy would likely apply. 

Federal law prohibits the university from raising or contributing funds for a political candidate, committee or political party. This prohibition includes using UF funds, facilities, personnel, email addresses and systems, social media or any other resources for partisan political activities. In addition, employees may not use the university seal, letterhead, symbols, logos or other identifiable marks of institutional affiliation (including images of UF buildings) to endorse or promote political parties, campaigns or candidates. UF employees who are involved with candidates or campaigns must do so on their own time, be explicit in communications that they do not represent the university in this regard, and should at all times use only their personal email address, social media or other resources.

We welcome elected officials to visit the university. If you are contacted, please connect with the Office of Government and Community Relations to assist in coordinating the visit.

No. Under Florida law, you cannot buy coffee, lunch, or any item of value unless it is a plaque or related award item under $25 in value.

The university is required to keep records of lobbying on behalf of the institution, whether or not it is done by a registered lobbyist, including record of:

• Issue(s) discussed, including bill numbers and sections of bills, if known;
• Lobbying expenditures which include travel costs, lodging expenses, administrative costs and salary associated with time spend preparing, planning, researching, coordinating lobbying efforts and lobbying;
• Institution(s) contacted – US House of Representatives, Senate, or Executive Branch agency which includes employees of the National Institutes of Health Director and the National Science Foundation (NSF) Director and Deputy Director.

• Florida: (352) 392-4574, 111 Tigert Hall or Post Office Box 113157, gcr-uf@ufl.edu
• Washington: (202) 220-1383, 444 North Capitol Street, NW Suite 322 Washington, DC 20001, UF-FederalRelations@ufl.edu
• State Relations Office: (850)-270-4000: 150 S. Monroe Street, Suite 100, Tallahassee, FL 32301, isabellagarcia@ufl.edu